The Mail Room Management module within iFaziG is designed to streamline and optimize the entire process of handling incoming and outgoing mail within an organization. From sorting, tracking, and distributing mail to ensuring that packages are delivered to the right recipients, this module eliminates inefficiencies and minimizes errors. It enables full visibility of mail movement and ensures timely delivery across different departments or locations.
All incoming and outgoing mail is digitally recorded in a centralized register. Each entry includes details like sender/recipient, mail type, delivery status, tracking numbers, and delivery timestamps. This system ensures easy retrieval of mail records for audits and ensures smooth tracking across departments.
Mail is automatically sorted and categorized based on predefined criteria such as recipient department, priority, or package type. This feature reduces manual intervention, increases sorting accuracy, and ensures that items reach the correct department or individual without delay.
Mail and packages are scheduled for delivery at specific times, with updates provided to the recipient via notifications. Real-time tracking allows for visibility into delivery statuses, ensuring timely distribution and reducing waiting times.
A complete history of mail handling, including sorting, delivery, and receipt, is maintained for audit purposes. This feature supports transparency and accountability in the mailroom process, ensuring all items can be traced back through their lifecycle, from arrival to final delivery.
Mail Room Management digitizes the process of receiving, sorting, and distributing mail within an organization, ensuring faster and more efficient mail handling. The system provides full traceability, reduces manual errors, and helps streamline workflows.
Incoming mail is registered into the system for easy tracking.
Mail is automatically sorted based on defined criteria, ensuring accurate delivery to the intended recipient or department.
Delivery schedules are created, and mail progress is tracked in real time, ensuring timely distribution.
Mail movement, delivery, and receipt data are reviewed to maintain a full history and support any required audits.
